(1) The Learning and Teaching Committee (LTC) is a sub-committee of the Academic Board established under the Academic Board Terms of Reference. (2) The Learning and Teaching Committee will: (3) Membership of the LTC will comprise: (4) Ex officio members may nominate a standing nominee. (5) Appointed members will be appointed by the Chair after calling for nominees from (6) The student member will be appointed after calling for expressions of interest from the CDU Student Council (CDUSC). (7) The Chair may invite additional non-voting observers but may not co-opt additional members. Observers attend meetings or parts of meetings, may request access to meeting documentation, and participate in discussion. (8) The following are permanent observers and will be invited to each meeting of the Learning and Teaching Committee: (9) Attendance by members will be monitored by the Secretary. If a member has three consecutive unexplained absences from Learning and Teaching Committee meetings the Chair will discuss with the Vice-President Governance and University Secretary their future participation as a member of the committee. (10) The Provost will be Chair of the LTC. (11) The Associate Director Academic Quality and Integrity and the Associate Director Learning Experience will be the Deputy Chairs of LTC. (12) A Deputy Chair shall chair the meeting if the Chair is unable to attend. If the Chair and both Deputy Chairs are unable to attend a meeting, the Chair shall nominate an alternative Chair. (13) The Provost (or nominee) will act as secretary to LTC. (14) Staff members will hold office for the term of their appointment in their designated role. (15) Appointed staff members will serve for a period of two (2) years from the date of their appointment and are eligible for re-appointment. (16) Appointed student members will serve for a period of one (1) year from the date of their appointment. (17) An appointed member may resign from their position on the Committee by notifying the Chair in writing. (18) At a meeting of the LTC a quorum is constituted as 50% plus one member of the LTC. (19) The LTC will meet on at least four (4) occasions in a year with provision for in-person and technology mediated meetings. The Chair may call additional meetings if necessary. (20) Matters requiring a resolution or recommendation by the Committee are to be determined by simple majority. In the event of a tied vote the Chair will have a casting vote. (21) Professional conduct of members is expected at all times. The Chair may call members to order as required. (22) Items of discussion must be treated with confidentiality as appropriate by members. (23) The agenda is to be distributed with supporting documentation normally at least five (5) working days prior to the meeting date. (24) Urgent matters requiring a resolution prior to the next scheduled meeting, or before an additional meeting can be called, may be addressed by a circular resolution sent to members via email out of session, on request from the Chair. (25) Any circular resolutions will be reported in the next meeting’s minutes and reported to Academic Board. (26) Circular resolutions should be used infrequently and only for matters that are urgent and do not require lengthy discussion by board members. If a lengthy discussion is required to support the decision, a Learning and Teaching Committee meeting should be convened. (27) Meeting minutes and action items will be made available within two weeks of the meeting. (28) The minutes will detail the items under discussion, the main points of the discussion, the resolution reached and the primary reasons for reaching that determination. (29) The minutes and action items from the meeting of the LTC will be provided to the next meeting of the Academic Board. (30) Information relating to matters under consideration and issues resolved will be disseminated to the University. (31) Where a member has an actual, potential or perceived conflict of interest regarding an agenda item, they must declare this to the Chair at the commencement of discussion of the item, and be prepared to excuse themselves from the discussion, or the room, if required, as per the terms of the Conflicts of Interest Policy. (32) Non-compliance with Governance Documents is considered a breach of the Code of Conduct - Employees or the Code of Conduct - Students, as applicable, and is treated seriously by the University. Reports of concerns about non-compliance will be managed in accordance with the applicable disciplinary procedures outlined in the Charles Darwin University and Union Enterprise Agreement 2022 and the Code of Conduct - Students. (33) Complaints may be raised in accordance with the Complaints and Grievance Policy and Procedure - Employees and Complaints Policy - Students. (34) All staff members have an individual responsibility to raise any suspicion, allegation or report of fraud or corruption in accordance with the Fraud and Corruption Control Policy and Whistleblower Reporting (Improper Conduct) Procedure.Learning and Teaching Committee Terms of Reference
Section 1 - Establishment
Section 2 - Functions and Responsibilities
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Section 3 - Membership
Permanent observers
Members’ attendance
Section 4 - Chair
Section 5 - Secretary
Section 6 - Terms of Office
Section 7 - Quorum
Section 8 - Meetings
Member conduct
Section 9 - Agenda
Section 10 - Out of session approval
Section 11 - Minutes
Section 12 - Reporting
Section 13 - Conflicts of Interest
Section 14 - Non-compliance
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